Old Westbury Gardens Spring Dog Festival

saturday, april 12, 2025

spring 2025 Vendor Application

Event Details

Saturday, April 12, 11:00 am to 4:00 pm, Old Westbury Gardens, Old Westbury, NY

Set-up: Saturday, April 12 9:00 am-10:30 am / Tear-down: Saturday, April 12 , 4:00 p.m. to 5:30 p.m.

Non-food vendor spaces are 10’x10’.

Fee: No Fee

 Festival Overview

Twice annually Old Westbury Gardens holds dog-friendly weekends and on one of the weekend days (Saturday in the Spring and Sunday in the Fall) invites animal welfare organizations and vendors that sell dog-related products or services the opportunity to share their mission and/or sell their products to the visitors. On at each day that features exhibits and vendor attracts approximately 1,500 to 2,000 visitors.

If you have are either an animal welfare organization or a vendor that sells dog-related merchandise or services, and would like to be considered for an exhibitor space, please read the instructions below.  Vendors are chosen by a committee based on merchandise selection, quality and uniqueness. The Festival tries not to duplicate items amongst existing Merchants whenever possible, to create an interesting variety of choices for our visitors and a more profitable event for our Merchants. Space is limited because of our layout.

Animal welfare organizations that are recognized as 501(c (3) charities may collect funds onsite to advance their particular missoions.

Application

Please complete the form below and we will contact you for more information. See below for our Vendor Requirements.

Exhibitor/Vendor

Applicants must obey all pertinent safety codes and laws including, but not limited to: New York State, Nassau County, and the Village of Old Westbury fire, safety, parking, tent, health, and tax regulations.

Vendors are required, with the Festival organizers, to uphold all laws pertaining to the sale and use of illegal and/or restricted items. Smoking or vaping is limited to personal vehicles and is not otherwise permitted on Festival grounds.

Each booth space is 10’x 10’. Old Westbury Gardens will supply 1 8’ table and 2 chairs. Electricity is not available. Exhibitors may setup 10x10 tents.

Vendors shall sell and serve goods at their own risk. Applicant agrees to hold harmless Old Westbury Gardens, and its agents, for any loss or damage to person or property.

Vendors will have access to festival grounds before and after posted event times for set-up and tear-down. Vendors must move their vehicles to designated parking areas prior to the start of the event.

The event will take place rain or shine, unless the entire event is cancelled by the organizer. Vendors agree to staff their booths throughout the duration of the event, though may use their discretion to be present in severe weather. All displays and merchandise must be secured for wind and rain.

Vendors are required to keep their booth areas generally clean and tidy. Storage space for packing materials will not be available, so consider skirting your table. Posted signage must be within the 10’x 10’ space and be family friendly.

Festival grounds will be laid out to prioritize guest experience, traffic flow, and maximum visibility for each vendor. No guarantee can be made for specific placement.

Participants agree to allow use of video and photography by festival organizers for promotional purposes.

Vendors are responsible for collecting payment, along with all appropriate taxes. There is not an ATM on site.